From Paperwork to Professionalism: How Neo Intelligence Slashed GVK Group’s Payroll Admin and Scheduling Time
From Paperwork to Professionalism: How Neo Intelligence Slashed GVK’ Group's Payroll Admin and Scheduling Time
Industry: Steel Fixing & Post-Tension
Published: 13 June, 2025
GVK Group, a steel fixing and post-tension subcontractor across NSW and QLD, chose Neo to streamline timesheets, simplify EBA payroll, and digitise site operations
GVK Group is a leading steel fixing and post-tensioning subcontractor servicing major commercial and residential construction projects across Sydney, Newcastle, Brisbane, and the Gold Coast. With more than 30 years in the industry and up to 250 workers across New South Wales and another 200 in Queensland, they deliver critical structural works on projects ranging from metro stations and high-rise towers to stadiums and hospitals.
We spoke with Jesse Gagro, Project Manager at GVK Group, who shared how Neo’s construction software helped transform their daily operations. By digitising timesheets, automating complex EBA payroll calculations, streamlining scheduling, and modernising form submission, Neo has helped GVK Group improve efficiency and strengthen their professional reputation with clients.
“Neo is our subcontractor management system that helps save a lot of time. It lets me focus on more valuable areas of the business and helps us move forward and grow."
Watch the Interview with Jesse
Life Before Neo: Paperwork Overload and Operational Bottlenecks
Like many growing subcontractors, GVK Group had built a strong business – but hadn’t yet replaced the manual systems that slowed things down. Payroll relied on handwritten sign-in sheets and multiple spreadsheets. Scheduling involved dozens of calls and text messages. And site documentation was completed by hand, photographed, and emailed – often with delays or missing details.
“Mondays were a nightmare. We’d get photos of sign-in sheets, then manually enter everything, match it with timesheets, and try to apply the right allowances."
“What used to take hours now takes about an hour. I just review and export to payroll. It’s a massive time saver."
Key Challenges Before Neo
GVK Group faced four major challenges across their multi-state operation:
- Manual Timesheets and Payroll: Paper sign-ins were photographed and manually entered into spreadsheets. EBA calculations added hours of admin and increased the risk of error.
- EBA Complexity: GVK Group’s projects operated under multiple EBAs, requiring manual interpretation of allowances and conditions each week.
- Disjointed Scheduling: Workers were assigned to sites individually through calls and texts, often leading to confusion and last-minute changes.
- Paper-Based Forms: Toolbox talks, ITPs, and variation dockets had to be printed, filled out by hand, and sent back to the office – creating delays and documentation gaps.
With Neo: Benefits & Outcomes For GVK Group
Payroll and Timesheet Processing Reduced by 90%
With Neo’s Digital Timesheets and EBA interpretation engine, GVK Group eliminated manual data entry and removed layers of spreadsheet cross-checking.
Previously, Jesse spent up to two full days each week reconciling data and preparing payroll. Now, hours are logged automatically in the Neo Field App, timesheets are pre-populated, and EBA allowances are applied with accuracy.
“There’s a lot of facets to EBAs, and Neo helps us get it right—without the manual work."
GVK Group’s payroll is now processed in a fraction of the time, with greater accuracy and significantly less stress.
Scheduling Without the Stress
GVK Group’s team now uses Neo’s construction scheduling software to plan and communicate shifts across multiple projects and regions – without needing to send dozens of texts, make early-morning calls or get late night texts confirming confusion.
“No more messages at 9pm. Everyone gets notified, no one gets missed, and Victor doesn’t get calls at night asking what site they’re on."
Schedules are managed in the Project Calendar and pushed to the Neo Field App. Workers receive all relevant job details, so they show up on the right site, on time, with the right information.
Digital Forms That Impress Clients
With Neo’s Custom Form Builder, site documentation is now digital, consistent, and professional. GVK Group’s teams can complete ITPs, toolbox talks, and variation dockets from their phones or tablets – no printing or emailing required.
“Builders see our forms now and say, ‘This looks awesome. Is this a new system?’ It’s helped us look more professional - and that’s helping us win more work.”
Submitted forms are automatically stored in Neo and can be sent directly to builders, improving transparency, reducing rework, and elevating GVK Group’s brand in the eyes of clients.
Greater Operational Efficiency and Capacity With Neo Intelligence
“With the extra time Neo’s provided, I’ve been able to take on more responsibility in other areas. It’s definitely made our business more efficient.”
Neo has helped unlock capacity for growth – without increasing admin overhead or back-office costs.
“Neo is construction software that actually understands what subcontractors need. It saves time, reduces stress, and helps you grow."
From faster EBA payroll to smarter scheduling and digital form submission, Neo has helped GVK Group simplify operations, present more professionally, and run a more scalable business.
Are you still juggling spreadsheets, texts, and paper forms? There’s a better way!
Neo Intelligence gives subcontractors the tools to:
- Instantly assign and notify crews with construction scheduling software
- Automate award calculations and export payroll-ready files with EBA payroll software
- Capture critical site information through digital timesheets and custom forms
